Rental: How to Carry Out an Inventory?

How to Carry Out an Inventory?: The inventory is a document that informs you about the condition of the accommodation and its equipment. This description must be made when you enter and leave the accommodation, and must be attached to your rental lease. This important step must be carried out in good conditions to avoid any dispute when you decide to leave your accommodation. How to make a good inventory? We will explain to you.

The Inventory: A Mandatory Document

In the context of a rental apartment Tribeca or rental house, an inventory aims to “ protect the tenant and the lessor by comparing the state of the accommodation and its equipment when the tenant enters the premises and then when he leaves. It thus makes it possible to define who must take charge of the work if repairs are to be expected ”, summarizes the National Agency for Information on Housing.

The inventory is drawn up in the presence of the tenant and the lessor or his agent: real estate agent, property manager, notary. In the event of the absence of one of the two parties, a lawyer takes care by registered mail of notifying the two parties of the need to call on a bailiff who will carry out the rental report. The costs incurred to pay the bailiff’s fees are shared between the lessee and the lessor.

How to Carry Out an Entry Inventory?

The drafting of your entry inventory takes place when you sign your lease and hand over your keys. For it to be valid, your inventory of fixtures must contain a certain number of mandatory information provided for by law:

  • The date of writing.
  • The address of the accommodation.
  • The name of the parties.
  • The address of the lessor.
  • The name and address of the persons mandated to carry out the inventory (when a representative has been chosen).
  • The index readings of individual water and energy meters (electricity, gas).
  • The number and use of keys (including badge, remote control, etc.).
  • The precise description of the condition of the floor coverings, walls and ceilings.
  • The state of equipment for each room.
  • The signature of the parties (or authorized persons).

How to Carry Out an Exit Inventory?

Your exit inventory is carried out when you leave your accommodation. The comparison between your two inventory of fixtures (entrance and exit) takes place at the time of your departure, and will make it possible to detect or not the presence of degradations. If damage is actually observed, the amount of the renovation work will be deducted from your security deposit. Your exit inventory must also mention the elements initially filled in for your entry inventory, namely:

  • The date of writing;
  • The address of the accommodation;
  • The name of the parties;
  • The address of the lessor;
  • The name and address of the persons mandated to carry out the inventory (when a representative has been chosen);
  • The index readings of individual water and energy meters (electricity, gas);
  • The number and use of keys (including badge, remote control, etc.);
  • The precise description of the condition of the floor coverings, walls and ceilings;
  • The state of equipment for each room;
  • The signature of the parties (or authorized persons).

However, you must add:

  • The address of your new home;
  • The date of drafting your entry inventory;
  • Changes in the condition of each room and equipment noted since your entry into the accommodation.

The most important thing during the exit inventory is to recover your security deposit, which represents between 1 and 2 months’ rent. For this, thorough cleaning and repairs are often necessary. The owner has 1 to 2 months to return the security deposit after the exit inventory:

  • 1 month if the exit inventory is consistent with the entry inventory
  • 2 months if repairs are necessary and a deduction must be made from the security deposit.

    The owner must in all cases justify any deduction from the security deposit. Put all the chances on your side when you leave your rental.

The Right Format to Carry Out your Inventory

How do the entry and exit inventory materialize? On the same document? Are two documents required? Both solutions exist. You can indeed opt for a single document, which for each of the rooms in the accommodation, must include a first column “at the entrance of the tenant” and a second column “at the exit of the tenant”. You can also recommend carrying out your inventory of fixtures on two separate documents, having however a similar presentation to be easily comparable at the time of the exit of the tenant.

The inventory of fixtures can be carried out on paper or in electronic form, and must be delivered by hand or by dematerialized means to each of the parties (lessor, tenant) or to their agent at the time of its signature.

Make an Inventory in Good Conditions

Each inventory must be carried out in good lighting conditions. Make sure that all rooms are bright enough to be able to note any existing defects when entering the premises. Likewise, take your time without worrying about disturbing the realtor or landlord.

Finally, focus on the inventory and nothing else, because “it is important to carry out a very rigorous inventory of fixtures, to concentrate and specify everything that we notice” advises Christèle Gitton, president of Constatimmo. ” The moment to think about the decoration and the layout of the furniture will come soon enough; Everything in its time “.

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